Unexpected Events Management Module

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UNEXPECTED EVENTS MANAGEMENT MODULE

– SAFETY –

Interruption in Race
Definition: If the race is stopped, the timing on the chronometer also stops, and all participants are officially out of the race.
Cases of application: The race will be interrupted in cases where the safety and security of the participants cannot be guaranteed even through alternative routes.
Implementation procedure: the Race Director shall warn the Operational Base which, in turn, will relay the notice of termination to the checkpoints along the way, in order to safely inform all athletes along the way.

Alternative routes
Definition: If severe weather (weather events and natural disasters) is forecasted along the path, a part of the track between Su Mannau and Antas can be excluded. Athletes will travel till the Gutturu Pala mine for 17 km and reach the SS126, resuming regular layout of the route thereafter.
Implementation procedure: Stations located along the path encounter the change in climate and communicate it to the race director who can decide to change the route.

Compulsory material check

The equipment of the athletes will be tested before departure and upon arrival. Penalties corresponding to each defect are indicated by the technical conditions of the race.

– MEDICAL AID –

Fixed location
Physician: The fixed location at the end of the race will be chaired by at least 1 physician for the duration of the race
Ambulances: An ambulance is present at the venue of the event for the duration of the race.

Assistance during the race
On the way there will be organisation staff, rescue personnel and qualified medical intervention volunteers, in constant contact with the base.
Procedure: Volunteers stationed along the way shall ask for assistance by communicating the bib number of the participant to be rescued. Most of the track can be reached quickly with motor vehicles. If the participant is away from driveways and if weather conditions allow it, the rescue helicopter reaches the spot using GPS coordinates, otherwise the participant is carried to the nearest vehicle by stretcher.

– RISK PREVENTION –

A race completion service will be organised (through “helpers”). The bibs of athletes will have the emergency rescue numbers of the organisation imprinted on them. The weather information is derived from C.N.M.C.A. service. Staff along the track will wear a highly-visible distinctive bib. Alternative route shall be communicated in advance to the participants in order to update them about any risks involved.

Track
Definition and characteristics: See map and elevation profile
Measurement: It is determined through GPS equipment. GPS coordinates of track are available on the website.
Map: A detailed map is displayed on the website.
Altitude: A detailed elevation profile is displayed on the website.

Briefing
Definition: the race director shall announce the route information and the latest news before departure.

Signage
Definition: The technique of signage is consistent all the way. A fluorescent orange colour spray paint, ribbons and flags will be used. The maximum distance between two tracking signs is 500 m but it may be considerably reduced according to the morphology of the terrain.

Withdrawal of Athletes
Volunteers who come across a participant, who wants to withdraw along the way, must:
– Take the bib of the participant and cross off the number
– If a transport vehicle is not already in the vicinity, the volunteer must contact the Operational Base of the Race to organise the recovery and inform the contestant of the waiting time
– At the time of arrival of the vehicle, the volunteer or the same participant must hand over the bib (with number slashed off) to the staff of the transport.
Upon arrival, the transport staff must deliver the bibs (crossed out) of the athletes transported to the Operational Base of the Race to perform verification of the withdrawal of the participant. Following this, the bib can be returned to the participant.

Transport of Athletes
Procedure:
In all cases, at the moment which the participant is loaded on the transport vehicle, the staff of the vehicle must:
– Pick up the bib of the participant and make sure that it has been already crossed out or otherwise struck through
– Write down the bib number
– Communicate bib number of the athlete being transported to the Operational Base of the race.
If the withdrawing athlete is in good condition and does not need or require express and immediate transport to the finish line, you can wait for the possible addition of other withdrawing athletes and move the vehicle once it is fully loaded. The organisers will also make the rounds after the race ends to recover the volunteers along the route.

Helping service
Definition: The “helping service” in charge (at least three volunteers) must be fast and capable, know the route, know the pre-determined procedure, have mandatory food and water reserves with them and necessarily be equipped with means of communication.
Duties and procedure of the service: The person must follow the last participant. In the event the participant crosses a check-point after the time-limit, that participant will be disqualified and the volunteer will have to reach the last participant in the race. If a participant stops, one of the two volunteers has to stop with him and the other must continue with the second last participant in the race.
Required Equipment: Mobile Phone, medikit, food reserve, warm clothing.

About Chronicle

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